Privacy Policy
Last updated: 08/10/2025
1. Introduction
Welcome to YWPEU 2026 (“we”, “our”, “us”).
We value your privacy and are committed to protecting your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable data protection laws.
This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website https://ywpeu2026.com, register for the conference, or contact us.
2. Data Controller
The data controller responsible for your personal data is:
Young Water Professionals Italy
Email: ywpitaly@gmail.com
Website: https://www.ywpitaly.org
3. Personal Data We Collect
We may collect and process the following categories of personal data:
- Registration and communication data: name, surname, organization, email address, phone number, country, professional affiliation, and any other information you provide during registration or abstract submission.
- Technical and usage data: IP address, browser type, device information, pages visited, and usage patterns collected through cookies and analytics tools.
- Correspondence: if you contact us by email or via forms, we may retain your messages to respond to your requests.
4. Purpose and Legal Basis for Processing
We process your personal data for the following purposes:
| Purpose | Legal Basis |
|---|---|
| To manage conference registration, communication, and participation | Contract performance (Art. 6(1)(b) GDPR) |
| To respond to inquiries or provide information about the event | Legitimate interest (Art. 6(1)(f) GDPR) |
| To send updates, newsletters, or promotional materials (only with your consent) | Consent (Art. 6(1)(a) GDPR) |
| To maintain website functionality, improve user experience, and analyze site traffic | Legitimate interest (Art. 6(1)(f) GDPR) |
| To comply with legal and administrative requirements | Legal obligation (Art. 6(1)(c) GDPR) |
5. Cookies and Analytics
We use cookies and similar technologies to enhance your experience and collect anonymous statistics about website usage.
You can manage or disable cookies at any time through your browser settings or by using our Cookie Settings panel.
For detailed information about how we use cookies, please see our Cookie Policy.
6. Data Retention
We retain your personal data only as long as necessary for the purposes for which it was collected:
- Registration and communication data: retained until the end of the conference plus up to 2 years for administrative and record purposes.
- Marketing data (if you subscribed): until you withdraw your consent.
- Technical and analytics data: retained for up to 24 months.
After these periods, data is securely deleted or anonymized.
7. Data Sharing and Transfers
We may share personal data only when necessary and under appropriate safeguards:
- Conference partners and service providers who assist in event organization, registration management, communications, or IT support.
- Authorities, if required by law or for compliance purposes.
We do not sell or rent your personal data.
If data is transferred outside the European Economic Area (EEA), we ensure adequate protection in accordance with GDPR (e.g. Standard Contractual Clauses).
8. Your Rights
Under the GDPR, you have the following rights:
- Access – to request a copy of your personal data.
- Rectification – to correct inaccurate or incomplete information.
- Erasure (“Right to be forgotten”) – to request deletion of your personal data.
- Restriction – to limit processing in certain cases.
- Data portability – to receive your data in a structured, commonly used, and machine-readable format.
- Objection – to object to processing based on legitimate interest or to direct marketing.
- Withdrawal of consent – when processing is based on your consent.
To exercise any of these rights, please contact us at info@ywpeu2026.com.
You also have the right to lodge a complaint with your local Data Protection Authority if you believe your rights have been violated.
9. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction.
10. External Links
Our website may contain links to third-party websites (such as sponsors or partner organizations).
We are not responsible for the content or privacy practices of these external sites.
11. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
All updates will be published on this page with a revised “Last updated” date.
12. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at:
Young Water Professionals Italy
Email: info@ywpeu2026.com
Website: https://ywpeu2026.com
Cookie Policy
Last updated: 08/10/2025
Website: https://ywpeu2026.com
1. Introduction
This Cookie Policy explains how Young Water Professionals Italy (“we”, “our”, “us”) uses cookies and similar technologies on https://ywpeu2026.com (“Website”).
Cookies help us provide, protect, and improve your browsing experience.
By using our Website, you consent to the use of cookies in accordance with this Policy — unless you disable them through your browser or the Cookie Settings panel.
2. What Are Cookies?
Cookies are small text files stored on your device when you visit a website. They help the site remember your actions and preferences over time, so you don’t have to re-enter information each time you visit.
Cookies can be:
- First-party cookies – set by our website;
- Third-party cookies – set by external services we use (like analytics or embedded videos).
3. Types of Cookies We Use
We use the following categories of cookies:
| Type | Purpose | Example |
|---|---|---|
| Strictly necessary cookies | Essential for website functionality (e.g. security, session management). | Login session cookies |
| Performance & analytics cookies | Help us understand how visitors use the website, so we can improve it. | Google Analytics cookies |
| Functional cookies | Remember user choices and settings (e.g. language, region). | User preference cookies |
| Marketing cookies | Used to deliver relevant content or measure engagement with campaigns. | Social media tracking pixels |
4. Third-Party Cookies
Our website may include cookies from:
- Google Analytics (website usage statistics)
- YouTube or Vimeo (embedded videos)
- Social media plugins (LinkedIn, X/Twitter, etc.)
Each provider has its own privacy policy and cookie settings.
5. Managing Cookies
You can:
- Adjust or withdraw consent at any time via our Cookie Settings panel;
- Configure your browser to block or delete cookies.
However, disabling some cookies may affect website functionality.
For more information about managing cookies, visit:
https://www.aboutcookies.org
6. Updates
We may update this Cookie Policy periodically to reflect changes in our use of cookies or applicable regulations. The latest version will always be available on this page.
7. Contact
For any questions about this Cookie Policy, contact us at:
📧 info@ywpeu2026.com